Club Guide

Club Guide

The BGSC club guide is a convenient reference point with information on everything about our club including policies, procedures, operations and more.

+Constitution & Bylaws

Our club constitution and bylaws are available in PDF format:              
+Annual General Meeting (AGM)

The BGSC Annual General Meeting typically takes place in either May or June, following the fall season.

Details for our 2017 AGM are as follows:

Thursday, June 8,  2017
Burnaby Lake West Sports Complex - Meeting Room #1
7:00 - Graduating Players' Ceremony
7:30 - AGM

The minutes of the previous year's AGM are also approved at the AGM and are then posted on our website.  

AGM minutes can be downloaded from our Executive Documents.

+Club Policies and Procedures

Our club policies and procedures are available in PDF format and can be downloaded at the following location:
         
+Organizational Structure

Our Club is run by 7 elected Executive Members along with elected age group coordinators from U6 through U18.  These positions are elected yearly at our AGM in late Spring.

The day to day activities of the Club are administered by a Club Manager.  This person oversees all Club events such as the Remembrance Day Tournament, Club Photo Day and age group wrap-ups.  The position also includes Club bookkeeping and accounting, player registration and practice and game field scheduling for all age groups.

The Club also has a webmaster to oversee our Club website as well as a Referee Coordinator who administers and schedules all game officials.

BGSC has a Technical Director who oversees all aspects of player and coach development.  These include in-season academies, Spring soccer program, evaluations for Select and Division 1 teams, year round Prospects program and a Mentorship program to encourage our older players to stay involved with the Club and help develop younger players.

Our Club has an affiliation with the Burnaby Canadians FC to enable our players graduating from youth soccer to continue to play with the Women’s program in the Metro Women’s Soccer League.

Please visit our club contacts page for a listing of all club contacts.

+Age Group Information

Our soccer season runs from the beginning of September through to March for our U6 to U18 age groups. We begin registration in March for the upcoming soccer season.  All of our registration is online with a credit card payment.

  • U6 - U7 Program

    For our U6 and U7 age groups the girls play indoors on Sunday afternoons on the turf at the Canlan 8 Rinks facility.  Teams are formed in early September and practices take place in school gyms under the direction of our Club Technical staff.

    Click here for more information on our U6 - U7 programs.

  • U8 - U10 Program

    By U8 the girls have moved outside and play on the grass on Sundays.

    Our U8 teams play an in-house schedule of games versus other BGSC teams on Sundays between 10am-1pm at Riverway Sports Complex with practices at school fields throughout the City.  Games feature 4 players plus a goalkeeper with 8-9 players on a team roster and are played across a mini-field.

    U9 and U10 games are played on a mini-field with 6 players plus a goalkeeper. Teams have 10-11 players on their rosters and play in a Burnaby District league. Games are on Sundays with home games at Riverway Sports Complex between 9am-4pm and away games at fields throughout Burnaby and New Westminster.

    The U8-U10 age groups are also under the guidance of our Club Technical staff who create and supervise the execution of a year-long development plan tailored to each age group.

    Click here for information on our U8 - U10 programs.

  • U11 - U12 Program

    U11 and U12 games are played with a Super-8 format.  The field gets bigger than the mini-field but is not yet full size and uses Super-8 size nets.  7 players and a goalkeeper on the field. Rosters are up to 12-13 players for Super 8 teams.

    Our home games are predominantly at Burnaby Heights Park and Riverway as well as high school turf fields when available.

    U11 is when girls can choose to be evaluated for one of our Select teams.  We offer both Select as well as House level teams (no evaluations) at U11 and U12.  

  • U13 - U18 Divisional Program

    U13 is when Divisional play begins.  The girls now play 11 a-side on a full field.  The majority of these games and practices take place on Burnaby high school turf fields. Divisional play continues right through to U18.

    Division one is the highest level down through Division three.  The Club runs evaluations in late March, early April for our Division 1 and 2 U13 and older teams.

+Evaluations

Player evaluations begin for girls entering the U11 age group.  This process enables us to place players on the appropriate team based on their current level of skill development.

In addition to players being evaluated throughout the course of the season, there is a player evaluation period that usually takes place annually between February and May.

To find an evaluation schedule, or register for a player evaluation, visit our Evaluations page:


+Concussion Information

The Burnaby Girls Soccer Club adheres to the guidelines established in BC Soccer in implementing a concussion policy.

The BGSC Concussion Management Plan includes, but is not limited to the following:

  • Players, with their parent(s)/guardian(s) if the player is under the age of 18, who exhibits signs, symptoms or behaviors consistent with a concussion shall be removed from athletic activities (e.g., competition, practice, or physical conditioning sessions) and assessed by an independent medical professional with experience in the evaluation and management of concussions.

  • Requires medical clearance for a player, with their parent(s)/guardian(s) if the player is under the age of 18, diagnosed with a concussion to return to athletic activity (e.g., competition, practice, or physical conditioning sessions) as determined by the independent medical professional.

  • Requires players diagnosed with a concussion to provide written evidence of medical clearance to the team’s coach before returning to athletic activity (e.g., competition, practice, or physical conditioning sessions.
  •  
The British Columbia government has established a website with key partners, which is available - click here for website.

Canadian Academy of Sport and Exercise Medicine helped form the Canadian Concussion Collaborative webpage - click here for webpage.

BC Soccer has its webpage with access to other soccer specific resources and the Return to Play guidelines used for its programs - click here for webpage.

For more information, download the BGSC Concussion Return to Play Protocol.

+Fundraising and Sponsorship

A sponsorship policy is in place to define roles and responsibilities for fundraising efforts undertaken by Burnaby Girls Soccer Club and it's club teams.

The BGSC Sponsorship policy can be downloaded in PDF format:
+Dispute Resolution

The following is BC Youth Soccer's recommended format for dispute resolution and is the method utilized by Burnaby Girls Soccer Club when faced with complaints brought forth by parents, players and coaches. It is always the desire of the club to reach a fair and equitable resolution to the concerns presented to it. The club will only hear complaints in instances where the parties involved have followed the dispute resolution steps as described below.

If any situation develops related to playing, coaching conditions, or perceived problems of harassment or abuse of players by coaches, team officials or other individuals, those who feel they have a valid complaint must be free to come forward and voice their concerns without fear of reprisals against them or any player. For this purpose the following dispute resolution mechanisms are:
  1. There will be one person appointed on the Executive to fill the position of dispute resolution officer.

  2. Any complaint made in good faith will be processed in accordance with this policy and it is a condition of participation in the clubs activities that all those involved accept the process and it's outcome, or otherwise voluntarily withdraw from further involvement in the club.

  3. Any complaints will be treated as privileged and confidential. The complaint and any information provided by any persons regarding the complaint will not be used except for the purposes of resolving the dispute.

  4. A progressive mechanism will be put into place to quickly deal with any complaint without interruption of any team activities wherever possible.

  5. Any members of the Executive who are in potential conflict must remove themselves (to be decided by the President or VP) during the formation of the investigation team and at all times during the investigation.

  6. The steps to be followed if any player, coach or parent has a complaint or dispute are as follows. The club will NOT hear any complaints which have not been through the following step by step process.
It must be a primary goal of all involved to ensure that NO player is at any risk of physical or emotional harm of any kind.

  1. Approach the person with whom you have a difficulty, off the field, away from games or practices at an appropriate time and place.

  2. Voice your concerns and attempt to reach an understanding informally between the persons involved.

  3. Particularly with respect to the younger teams, these meetings should be held away from the players unless their involvement is necessary.

  4. If the matter cannot be resolved between the parties, contact the team manager and clearly express the concerns that are outstanding.

  5. Team managers should attempt an informal resolution if possible and suggest any compromise with a view to allowing team play or involvement of the player to continue.

  6. If the dispute can not be resolved informally, a formal complaint in writing may be delivered to the dispute resolution officer who, in consultation with other appropriate persons, will contact the parties directly involved in an attempt to mediate a solution and recommend changes.

  7. If the recommendations of the dispute resolution officer are not acceptable, each party will be asked to appoint one person, not otherwise directly involved in the dispute, to sit on a hearing panel to deal with the matter.

  8. By agreement between the two representatives appointed, they may either appoint a third person whom they mutually agree upon to sit as the chairman of the panel,or alternatively if they cannot agree on a third person within seven days of their own appointment, the dispute resolution officer will sit as the chairman of the panel.

  9. The dispute resolution panel shall hear both parties to the complaint and any other people with relevant information and shall deliver a written decision as quickly as possible.

  10. The written decision and the directions contained in it will be binding on both parties.